PIP declaration Poland: reporting a posting to the labour inspectorate
- •By post, digitally via biznes.gov.pl or through an authorised agent
- •Every foreign employer reports posted workers to the Państwowa Inspekcja Pracy, no later than the day the work starts. The declaration is free, in Polish or English, and may not be sent by email.
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What is the PIP declaration?
- Employer statement (Oświadczenie) under art. 24 of the posting act
- Received by PIP no later than the start date
- Polish or English; the English form is on biznes.gov.pl
- A separate declaration per client and per work location
- No approval or number in return: your evidence is the receipt confirmation
Three ways to file
Digitally via biznes.gov.pl
Only with a Polish Profil Zaufany or a qualified electronic signature (QES) on the XML file.
Registered post
To the Chief Labour Inspectorate (Główny Inspektorat Pracy) in Warsaw. The date of receipt counts; send at least a week in advance.
Through an authorised agent in Poland
A natural person with a written power of attorney (original or certified copy). Stamp duty PLN 17 per power of attorney.
What the declaration contains
Company details and registration number
Number of workers with name, date of birth, nationality
Start and end date
Workplace address(es) in Poland
Nature of the service
Contact person in Poland (name, address of stay, phone, email)
Place where the documents are available in Poland
For temporary work agencies: details of the Polish user undertaking
Deadlines
Day 1
Declaration received by PIP
Within 7 working days
Report a change (worker, location, end date)
Before 12 months
Reasoned notification if the project runs longer
Up to 2 years after the end
Keep the documents
What often goes wrong
- Filing by email: not accepted
- Using the sending date instead of the date of receipt
- One declaration for several clients or locations
- Filing for hired agency workers yourself: the agency does that, you inform them 15 working days in advance
- Fine of PLN 1,000 to 30,000 per violation (art. 27)
How it works in the software
Step 1
Enter the project and the workers
Step 2
The wizard fills the English form and picks the route: post, digital or agent
Step 3
You send or sign; with the optional representative WorkAdministration files it
Step 4
Receipt confirmation and form in the project file
Costs
Included in subscription
Part of the annual subscription
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