Working in Poland
- •Sending fitters or construction staff to Poland? Your posting declaration must reach the Polish labour inspectorate (PIP) no later than the first working day.
- •You also need a contact person in Poland, a medical examination, a BHP safety induction at the workplace and a document file kept in Poland.
- •PIP inspects without notice. Fines run from PLN 1,000 to 30,000 per violation.
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No hidden costs · Unlimited projects · Annual subscription
| Component | What the software does | Status |
|---|---|---|
| PIP declaration (posting notification) | At the Polish labour inspectorate no later than the start date. Wizard with three filing routes. | Included |
| Contact person in Poland | Mandatory point of contact for PIP who stays in Poland during the project. Your own foreman or an external person. | Included |
| Representative in Poland via WorkAdministration | No one permanently in Poland? We provide the contact person and the authorised agent for the declaration. | Optional |
| Documents in Poland | Contract, time records, payslip and proof of payment per worker, available in Poland and kept for 2 years. | Included |
| Employment conditions addendum | Bilingual template with the Polish minimum conditions and the pay comparison, attached to the employment contract. | Included |
| Medical examination and BHP induction | Steps and template statement for the fitness certificate; general and workplace induction with registration card. | Included |
| Payslip, proof of payment and time records | Recurring tasks per pay period and per week, with the Polish terms included. | Included |
| Polish translations | Translation of contracts and payroll documents for the inspectorate, on request. | Optional |
| Project file and helpdesk | All documents in one place, helpdesk on working days 9–17h. | Included |
You see right away which obligations apply to your project.
How it works
From project start to inspection-ready in four steps, filed by you with our wizard
Create the project
You enter country, start date, workplace and workers once.
Checklist with deadlines
The software shows the ten Polish obligations per worker, with the date each must be completed.
File and upload
You submit the PIP declaration with the wizard and upload the examination, BHP card, addendum and payslips.
Inspection-ready
During a PIP inspection you hand over the document file within five working days, with translation.
Working in Poland
All duties per calendar year in one list
Price on request
Book a no-obligation call and receive a tailored quote.
Unlimited projects and workers in Poland, 12 months
All ten Polish obligations with a deadline per worker
Wizard for the PIP declaration: by post, digitally or via an authorised agent
Document file per worker, ready to hand over within five working days
Helpdesk and project file included
Why companies choose WorkAdministration
| Without subscription | With subscription |
|---|---|
| Working out which Polish obligations apply to your project | ✓ Ten obligations with a deadline per worker, within two minutes |
| Getting stuck on biznes.gov.pl without a Polish Profil Zaufany | ✓ Wizard with the postal route and the power-of-attorney route, template included |
| Payslips and hours left behind in your own admin | ✓ Document file per worker, available in Poland |
| Fine of up to PLN 30,000 during an inspection | ✓ Receipt confirmation and documents ready in the file |
You see right away which obligations apply to your project.
Why this is mandatory
The Polish posting act of 10 June 2016 requires every foreign employer to file a declaration with the Państwowa Inspekcja Pracy, appoint a contact person in Poland and keep a document file on site (art. 24 and 25). The Labour Code additionally requires a medical fitness certificate and a safety induction before the work starts. PIP inspects without notice.
The software keeps track of what is due, so you forget nothing and can simply start on day one.
Chain liability in Poland
If you subcontract construction, assembly or installation work to a company posting staff to Poland, you are jointly liable for their unpaid wages and overtime pay (art. 7 and 8 of the posting act). You are released once you hold written information on the Polish conditions plus the confirmation of their PIP declaration in your file.
You see right away which obligations apply to your project.
What you get with the subscription
All ten obligations for Poland with a deadline per worker
File the PIP declaration without a Polish Profil Zaufany: by post or via an authorised agent
Bilingual addendum and template statement for the medical examination
Document file per worker you can hand over within five working days
Helpdesk that knows the Polish forms
Fixed annual price, unlimited projects
Who is this subscription for?
For companies in construction, engineering and installation, such as:
Machine builders installing and commissioning at a Polish client
Installation, service and maintenance companies with short or recurring assignments
Construction and assembly companies, with own staff or with subcontractors
Main contractors who need proof of their subcontractors’ PIP declaration
For companies with own staff or subcontractors, from the Netherlands or another EU country. If you work alone without staff, the notification duty does not apply to you.
More about each component
Read more about specific registrations and obligations
PIP declaration
The posting declaration at the Polish labour inspectorate: deadline, content and the three filing routes.
Read moreContact person in Poland
Who may take the role, what they do and what you arrange when you have no one in Poland.
Read moreDocuments in Poland
Which documents must be available at the workplace and how long you keep them.
Read moreMultiple countries?
Get a lower price per country with a multi-country subscription.
Multiple teams?
Start a joint team subscription and benefit from volume discounts.
Get started today
Tell us when your project in Poland starts,
and the software tracks that everything is ready on time.
You see right away which obligations apply to your project.
Why start today
Self-service software for your own workers in Poland: per calendar year, unlimited projects and workers.
✓ You file the notifications yourself in the software, the app checks your uploads
✓ Helpdesk per country optional
✓ Proof per obligation in your file
You work. The software handles the paperwork.
Start today and begin in Poland with everything in order